News & Blog (live)

How Unmanaged Meeting Costs Add Up (And How to Solve Them) | TROOP

Rea Regan — Wed, 19 Nov 2025 12:00:00 GMT

Most organizations hold more meetings than they realize — team offsites, leadership sessions, client events. These “unmanaged meetings” usually don't pass through formal systems and are planned directly by employees, often leaving gaps that create unseen costs and fragmented data. Managed meetings, on the other hand, follow defined processes and are booked through designated platforms, giving leaders visibility and control.

Turning Scope Creep Into Career Growth for EAs | TROOP

Rea Regan — Wed, 12 Nov 2025 12:00:00 GMT

Executive Assistants (EAs) are known for saying, “yes” — to new challenges, handling changes, and tasks that fall far outside their job description. Over time, however, those small “just this once” favors can turn into a full extra role that stretches bandwidth and blurs boundaries.

What are Shoulder Nights & How to Manage Them | TROOP

Rea Regan — Wed, 05 Nov 2025 10:30:00 GMT

Planning an in-person meeting is a balancing act — choosing the right destination and venues, coordinating with attendees, and managing budgets down to the smallest detail. But there’s often one factor that slips under the radar: shoulder nights.

6 Spooky Myths About Meeting Planning | TROOP

Rea Regan — Wed, 29 Oct 2025 09:15:00 GMT

Meeting planning myths have a way of creeping up on even the most experienced planners. They start small — “anyone can plan a meeting,” “we can just meet virtually,” “where we meet doesn’t matter” — but before you know it, those assumptions turn into spooky projects.

4 Phases of Meeting Planning (and How to Manage Each) | TROOP

Rea Regan — Wed, 22 Oct 2025 09:00:00 GMT

The hardest part of planning in-person meetings isn’t the workload. It’s knowing where to start and how to move details forward. Every successful meeting, no matter how large or complex, follows a clear, repeatable process.

How to Manage Budgets for In-Person Meetings | TROOP

Rea Regan — Wed, 15 Oct 2025 09:15:01 GMT

Budgets might not be the flashiest part of planning an in-person meeting, but they’re the foundation that holds everything together. For Executive Assistants (EAs) and meeting planners, budgeting isn’t about completing an expense report. It’s about visibility, adaptability, and demonstrating your strategic value.

Are You Measuring Meeting ROI? Why It Matters | TROOP

Rea Regan — Wed, 08 Oct 2025 09:00:00 GMT

Some in-person meeting costs are obvious — travel, accommodation and venues, time blocked on calendars — yet, the true benefits can be harder to pin down. Many of these benefits are more about perception than hard numbers. Did the meeting deliver the intended impact? Was it truly valuable or could the same conversation have happened virtually?

4 Meeting Planning KPIs to Help You Excel | TROOP

Rea Regan — Wed, 01 Oct 2025 09:00:00 GMT

As an Executive Assistant, your role covers a wide range of responsibilities, but one that takes up considerable time and often goes unseen is meeting planning. So much of that work happens behind the scenes — organizing travel, coordinating attendee needs, and managing the budget — and therefore, it’s not always recognized by your colleagues or your executive.

What to Do Post-Meeting: Turning Feedback into Action | TROOP

Rea Regan — Wed, 24 Sep 2025 08:45:01 GMT

When the agenda ends and attendees head home, your work as a meeting planner is far from finished. In many ways, what you do after the meeting is just as important as the meeting itself.

Know Before You Go: The Value of Pre-Meeting Briefs | TROOP

Rea Regan — Wed, 17 Sep 2025 09:00:00 GMT

You’ve planned every possible detail of your upcoming meeting. Flights? Accommodations? Team activities? Check, check, and check. But before attendees start packing, there’s one more step: sending a pre-meeting brief.